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Job Details
The Highlights: Reporting to the Associate Dean for Faculty Affairs, the Coordinator will provide support for faculty processes within the College. These include hiring and onboarding processes for faculty, part-time faculty payroll, and faculty requests. Reporting to the Dean, the Coordinator will work with College personnel on programs to meet the diverse needs of the DePaul community, coordinate with the college Diversity Advocate to ensure that CSH initiatives align with institutional DEI efforts and events, and work with the CSH DEI strategic planning committee on diversity initiatives.
What You'll Do:
- Coordinates full-time and part-time faculty processes for the college including hiring, reviewing and requesting quarterly payroll, onboarding, and coordination with HR and payroll where needed. Assists the Associate Dean of Faculty Affairs in creation of and management of college Interfolio searches, works with Academic Affairs and CSH unit leaders to keep part-time faculty postings updated.
- Assists with faculty personnel processes such as maintenance of personnel files, monitoring review schedules, assists Associate Dean of Faculty Affairs in setting up faculty review cases, drafting of reappointment letters, and tracking faculty reviews and contracts. Assists with NTT faculty reappointment and FT faculty request processes. Assists the Associate Dean for Faculty Affairs with leadership reappointment processes, including administering leadership surveys, and drafting of appointment letters.
- Provides administrative support to the Teaching & Learning committee, including administration of faculty nominations for internal awards (e.g., Excellence in Teaching).
- Assists with the College P&T processes, including candidate hearing scheduling and administration of candidate student survey process.
- Assists the college Diversity Advocate in working with the CSH DEI Strategic Planning Committee to plan, implement, and assess diversity initiatives and deliver programs and services meeting the diverse needs of the DePaul Community that align with institutional DEI efforts. Provide administrative support to committee initiatives including monthly meeting support, programming and events (i.e. CSH Fest), data gathering, and special projects determined by the committee and Dean’s Office.
What You'll Need:
- Bachelor's degree and 3-5 years of administrative/financial work experience.
- Proficiency in MS Office Suite.
- Excellent quantitative and analytical skills, strong organizational and communication skills, both written and oral, and high attention to detail.
- Ability to prioritize, multi-task, and work effectively independently and under pressure during peak times.
- Ability to interact with all stakeholders with tact and diplomacy.
- Ability to rely on experience and judgment to take initiative to accomplish goals.
- Experience within HR, accounting, and familiarity with ImageNow, PeopleSoft 9.0 or higher, Oracle, Interfolio, and DEI a plus.
- Overtime may be required.
Perks:
- Working for a stable and well-known University that values diversity and inclusion.
- Top choice medical, dental, and vision benefits.
- Retirement plan matching contribution of 10%.
- Tuition waivers for employees and dependents.
- Generous paid time off, sick time, holidays, floating holidays, and more!
- Full-Time Benefits
For consideration, please include a resume and cover letter.
Diversity and Inclusion Statement:
Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported.
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Organization
Working at DePaul University
Enrolling more than 23,000 students, DePaul is the ninth-largest private and largest Catholic university in the country. It offers over 200 graduate and undergraduate degree programs through nine colleges and schools. Nearly one third of DePaul’s students are of color—the most diverse of any private university in Illinois—and about 30 percent of each year’s freshmen class intend to be the first in their families to earn a college degree. DePaul’s success extends beyond recruitment—it is among the nation’s top 100 universities in awarding degrees to students of color.
Educating Chicago’s business leaders, lawyers, judges, teachers, artists and public servants for more than a century, DePaul enjoys an excellent academic reputation. It has earned impressive rankings fromU.S. News & World Reportfor its business and law programs as well as distinctions for diversity and community service. A host of higher education guides have recognized DePaul for everything from its economic value and happy students to its hot and trendy campus and great town-gown relations.
DePaul prides itself on the strength of its academic programs, especially the programs in entrepreneurship, real estate, and the part-time MBA; computer science, network assurance and digital media; psychology and philosophy; music and theater; health and intellectual property law; and adult learning initiatives. Despite its size, the university is committed to providing students with personal attention; the student/faculty ratio is just 16:1. Professors who teach graduate students also teach undergraduates in small-group settings.
DePaul’s goal, expressed in the VISION twenty12 strategic plan, is to become one of the finest urban, Catholic universities in the United States. It is focused on creating nationally recognized, rigorous programs of study; preparing women and men to be at the forefront of their chosen fields as ethical and socially engaged leaders; and further strengthening its financial and operational foundations.
DePaul was founded in 1898 by the Congregation of the Mission (or Vincentian) religious community, which follows the teachings of 17th century French priest St. Vincent de Paul. Established to provide a high quality education to immigrants and others who were denied access to college, DePaul continues to embrace this mission today, recruiting and graduating significant numbers of students from disadvantaged and underrepresented groups.
Location
Located in Chicago, Illinois, DePaul has two primary campuses and four suburban locations. The Loop Campus is in the heart of the downtown business and cultural district and is home to four of DePaul’s colleges, a theater, a residence hall and most administrative functions. It is separated by a 20-minute trip on Chicago’s “el” train from the Lincoln Park Campus, close to Lake Michigan and Wrigley Field. Considered one of the nation’s most beautiful urban campuses, Lincoln Park is home to five colleges, the main library, numerous residence halls, a student center and the Ray Meyer Fitness and Recreation Center, open to employees and students.
Both campuses are located in thriving business and residential districts that are well served by public transportation, providing a full array of housing choices for employees. Chicago boasts six professional sports teams and some of the best theater, music and art venues in the nation. As an international business hub and conference center, Chicago enables employees to build strong professional networks and remain on the leading edge of their fields.
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